Data field name and anonymized field name

2 candidate fields must be created in SmartRecruiters: candidate-fields. 1 of Free text form, and 1 of Yes/No type.

  1. Add field.

  2. Choose Field.

    • Create Custom Field.

  3. Select Free Text for the first field, and Yes/No for the second.

  4. Fill in the field names (e.g. b4s_data and b4s_anonymized). These will not be displayed in the recruiter interface.

  5. Uncheck Candidate Profile, Offer Approval Form and New Hire Form to hide these fields from the back office users.

  6. Choose "Users with full access".

  7. Save.

Anonymization and de-anonymization status

These steps will trigger the anonymization or de-anonymization of the candidates files. These are statuses defined in SmartRecruiters.

Anonymize candidate at creation in SmartRecruiters and/or at candidate application

To anonymize a candidate at creation in SmartRecruiters:

  • Add the "Lead" status

To anonymize a candidate at the new application level:

  • Add the "New" status

Both can be done.

Fields to anonymize

Check which fields will be anonymized:

  • First name

  • Last name (if checked generate a unique anonymized identifier)

  • Mail

  • Location (Country, region, city)

  • Web (Skype, LinkedIn, Facebook, Twitter, Website)

  • Institution names in education

  • Date in education

  • Employer names in Experience

  • Date in Experience